Attachment I: Workforce Investment Act Title IB Standardized Record Data (WIASRD)

A Brief Explanatiom

Why	Information about an individual and their WIA Title IB experiences is used to: 1. Share program results with consumers, taxpayers, Congress and other program overseers; 2. Compare results among WIA service providers, States and with other federally funded programs; and 3. Evaluate and continuously improve services. This information is required by the legislation. It is confidential and protected by all applicable privacy rules.
Who	A record is developed for dislocated workers and adults served by the program except for individuals receiving only self-service or informational activities. An individual record is required for each individual served using youth funds.
What	Only necessary information is required. Every effort has been made to streamline and simplify the content and format. An individual's record only expands if additional resources are used to provide more costly services. A few items specifically for dislocated workers and youth are included for those records. Governors, State Workforce Investment Boards and Local Workforce Investment Boards are encouraged to add additional items to assist in the management of local or statewide initiatives or programs. Credit for services and outcomes provided by WIA Title IB services is accounted for as are services and outcomes obtained through program partners during the participation and performance outcome periods.
When	A record containing cumulative data is submitted in its entirety for each individual annually. However, data for an individual's record will need to be updated more frequently as the data will be used to prepare quarterly reports and an Annual Report for the Secretary.
How	The record is divided into three main sections: 1. Individual Information (100 series); 2. Activities and Services (300 series); and 3. Outcomes (or results) (600 series). Each section begins with items needed for all participants at the top of the section, followed by information for individuals receiving additional services (such as intensive and training services). Finally, any items needed just for dislocated workers or youth appear at the end of each section. An applicability guide to show which items are required by groups described in the act accompanies each item. Please see short notes on grouping codes on the following page. A definition of the item and frequently asked questions appear on the same line. Programmers will also find a field size/type marker in the item box. Technical instructions for preparing and submitting the record are contained in Appendix A.

New #	Old #	Item	Required Items by Group						Definitions
			Adult		Dislocated Worker		Youth
			C	I T	C	I T	14 - 18	19 - 21	Questions and Answers
		SECTION I - INDIVIDUAL INFORMATION
101	1	Individual Identifier XXXXXXXXX							The State should develop a process for assigning an identification number to each person. This identification number may be an encrypted Social Security Number or another identification number developed by the State. This identification number for a person should be the same for every period of participation and in every local area and statewide program in the State. The ID number may include both numeric and alphabetic characters.
102	2	Date of birth YYYYMMDD						
103	3	Gender 1 = Male 2 = Female						
104	4	Individual with a disability 1 = Yes 2 = Yes and disability results in a substantial Impediment to employment 3 = No							An individual with a disability means an individual with any disability as defined in section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102), Record 1 for any individual who has a physical or mental impairment which substantially limits one or more of such person's major life activities, or has a record of such an impairment, or is regarded as having such an impairment. Record 2 if the individual's physical or mental impairment constitutes or results in a substantial impediment to employment.
105	5	Ethnicity Hispanic or Latino 1 = Yes 2 = No							A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture in origin, regardless of race. NOTE: Ethnicity information (Hispanic, other) is collected separately from race information. Individuals who indicate that they are Hispanic or Latino should also have the opportunity to select one or more racial categories. NOTE: Information on ethnicity should be collected before information on race. What if an individual refuses to select an ethnicity category? Missing data will be accepted as long as data are missing for only a small proportion of participants.
		Race Separate items for each of the following categories							What if an individual is multi-racial? When self-reported information is used, individuals shall be offered the option of selecting one or more racial designations. Recommended forms for the instruction accompanying the multiple response question are “mark one or more” and “Select one or more.” What if an individual refuses to select a racial category? Missing data will be accepted as long as data are missing for only a small proportion of participants.
106	5a	American Indian or Alaska Native 1 = Yes 2 = No							A person having origins in any of the original peoples of North America and South America (including Central America), and who maintains cultural identification through tribal affiliation or community recognition.
107	5b	Asian 1 = Yes 2 = No							A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India, Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan). This area includes, for example, Cambodia, China, Japan, Korea, Malaysia, the Philippine Islands, Thailand, and Vietnam.
108	5c	Black or African American 1= Yes 2 = No							A person having origins in any of the black racial groups of Africa.
109	5d	Hawaiian Native or other Pacific Islander 1= Yes 2 = No							A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
110	5e	White 1= Yes 2 = No							A person having origins in any of the of the original peoples of Europe, the Middle East, or North Africa.
111	7a	Veteran status 1 = Yes < 180 days 2 = Yes > 180 days 3 = No							Record 1 if the individual is a person who served in the active U.S. military, naval, or air service for a period less than or equal to 180 days, and who was discharged or released from such service under conditions other than dishonorable. Record 2 if the individual met the conditions described above for more than 180 days.
112	7b	Campaign veteran 1 = Yes 2 = Yes, Vietnam-era veteran 3 = No							Record 1 if the individual is a veteran who served on active duty in the U.S. armed forces during a war or in a campaign or expedition for which a campaign badge or expeditionary medal has been authorized as identified and listed by the Office of Personnel Management (OPM). Please see Appendix B for the current list as of 01/07/2000. For campaigns occurring after this date, updated information may be obtained on the OPM web site: http://www.opm.gov/veterans/html/vgmedal2.htm. Record 2 if the individual served in the active U.S. military, naval, or air service, and who was discharged or released from such service under conditions other than dishonorable during the Vietnam-era (the period beginning on February 28, 1961 and ending on May 7, 1975, in the case of a veteran who served in the Republic of Vietnam during that period, and the period beginning on August 5, 1964 and ending on May 7, 1975, in all other cases). Note: If both codes 1 and 2 apply, record 2 for Vietnam-Era Veteran.
113	7c	Disabled veteran 1 = Yes 2 = Yes, special disabled 3 = No							Record 1 if the individual is a veteran who is entitled to compensation regardless of rate (include those rated at 0%) for a disability under laws administered by the Department of Veterans' Affairs (DVA), or who was discharged or released from active duty because of a service-connected disability. Record 2 if the individual is rated at 30% or more by the DVA, or at 10 or 20 percent for a serious employment disability.
114	7d	Recently separated veteran 1 = Yes 2 = No							A veteran who applied for participation under Title I of WIA within 48 months after discharge or release from active U.S. military, naval, or air service.
115	8	Employment status at registration 1 = Employed 2 = Not employed							Employed. An employed individual is one who, during the 7 consecutive days prior to registration, did any work at all as a paid employee, in his or her own business, profession or farm, worked 15 hours or more as an unpaid worker in an enterprise operated by a member of the family, or is one who was not working, but has a job or business from which he or she was temporarily absent because of illness, bad weather, vacation, labor-management dispute, or personal reasons, whether or not paid by the employer for time-off, and whether or not seeking another job. Not employed. An individual who does not meet the definition of employed. NOTE: If an individual quit or was laid off from his/her only (or all) jobs, record the individual has not employed, even if he/she worked in the 7 days before registration. NOTE: This item is used to calculate some of core indicators of performance for adults and older youth. NOTE: This information is to be collected from the registrant at registration, not from wage records.
116	9	Limited English language proficiency 1 = Yes 2 = No							An individual who has limited ability in speaking, reading, writing or understanding the English language and (a) whose native language is a language other than English or (b) who lives in a family or community environment where a language other than English is the dominant language.
117	10	Single parent 1 = Yes 2 = No							A single, separated, divorced or widowed individual who has primary responsibility for one or more dependent children under age 18.
118	31x	Unemployment Compensation programs (U.I.) 1 = Claimant 2 = Exhaustee 3 = Neither claimant nor exhaustee							Authorized under State unemployment compensation laws (in accordance with applicable Federal law)
119	12	Low income 1 = Yes 2 = No							A registrant in one or more of the following categories: receives, or is a member of a family which receives, cash payments under a Federal, State or income-based public assistance program; received an income, or is a member of a family that received a total family income, for the six-month period prior to registration for the program involved (exclusive of unemployment compensation, child support payments, payments described in subparagraph (A) and old-age and survivors insurance benefits received under section 202 of the Social Security Act (42 U.S.C. 402)) that, in relation to family size does not exceed the higher of: the poverty line, for an equivalent period; or 70 percent of the lower living standard income level, for an equivalent period; a member of a household that receives (or has been determined within the 6-month period prior to registration for the program involved to be eligible to receive) Food Stamps pursuant to the Food Stamp Act of l977(7 U.S.C. 2011 et seq.); qualifies as a homeless individual, as defined in subsections (a) and (c) of section 103 of the Stewart B. McKinney Homeless Assistance Act(42 U.S.C. 11302); is a foster child on behalf of whom State or local government payments are made; May an individual with a disability whose family does not meet income eligibility criteria under the Act be eligible for priority as a low income adult? Yes. Even if the family of an individual with a disability does not meet the income eligibility criteria, the individual with a disability is to be considered a low-income individual if the individual's own income: Meets the income criteria established in WIA section 101(25)(B); or Meets the income eligibility criteria for cash payments under any Federal, State or local public assistance program. [WIA sec. 101(25)(F).] When Should low-income status be determined? For adults and dislocated workers, low-income status should be determined at entry into intensive services. For youth, low-income status should be determined at registration. When is a low-income youth an eligible youth? A low-income youth is and eligible youth if he or she is in one or more of the following: 1) Deficient in basic literacy skills; 2) A school dropout; 3) Homeless, a runaway or a foster child; 4) Pregnant or a parent; 5) An offender; or 6) An individual who requires additional assistance to complete an educational program or to secure and hold employment. Please note WIA § 134 (d)(4)(E): PRIORITY. - In the event that funds allocated to a local area for adult employment and training activities under paragraph (2)(A) or (3) of section 133(b) are limited, priority shall be given to recipients of public assistance and other low-income individuals for intensive services and training services. The appropriate local board and the Governor shall direct the one-stop operators in the local area with regard to making determinations related to such priority.
		Public assistance recipient: Separate items for each of the following two categories							Record 1 for Yes if the participant is listed on the grant and/or is receiving assistance under any of the following programs at any time during participation. While this information may be updated during participation, such updating is not required. Self-reported information will be acceptable for reporting. Do not include foster child payments. NOTE: Record 1 for Yes for every public assistance program from which the individual is receiving assistance.
120	13a	Temporary Assistance to Needy Families (TANF) 1 = Yes 2 = No							Also include participants who were referred by the TANF agency, participated in the TANF assessment program as a requirement prior to opening a TANF grant, and who received support services from the TANF agency.
121	13b	General Assistance (GA) (State/local government),Refugee Cash Assistance (RCA), Supplemental Security Income (SSI-SSA Title XVI) 1 = Yes 2 = No							Record 1 for Yes if the participant receives cash assistance from one or more of these sources.
122	14	Pell Grant recipient 1 = Yes 2 = No							The individual is or has been notified they will be receiving a Pell Grant. NOTE: This item may be updated at anytime while the individual is receiving WIA services (except follow-up services). Record yes if the individual received a Pell grant at any time during WIA participation.
123	15	Highest school grade completed 00 = No school grade completed 01-11 = Number of elementary/ secondary school grades completed 12 = High school graduate 88 = Attained certificate of equivalency for a high school degree (e.g., GED) 13-15= Number of school years completed. 16 = Bachelor's degree or equivalent 17 = Education beyond the Bachelor's degree							Codes 13 to 15 include college, or full-time technical or vocational school. Codes 13 to 15 should not be used for individuals who are not high school graduates unless they attained a college degree. How should individuals who completed 12th grade but did not receive a diploma or equivalent be coded? These individuals should be coded “11" to indicate that they did not receive a diploma or equivalent. How should Certificates of Completion or IEP Diplomas be reported? Participants with a disability who successfully completed an Individual Education Program (IEP) for youth with disabilities are to be coded as “12".
		Additional Individual Information Needed For Dislocated Workers and Displaced Homemakers							Items 124 and 125 are to be completed for dislocated workers and displaced homemakers only.
124	16	Displaced homemaker 1= Yes 2 = No							An individual who has been providing unpaid services to family members in the home and who has been dependent on the income of another family member but is no longer supported by that income; and is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment; or For the purposes of carrying out innovative statewide activities noted in WIA section 134, the following individuals may also be counted as displaced homemakers ( (§134(a)(3)(A)(vi)(I)): an individual who is receiving public assistance and is within 2 years of exhausting lifetime eligibility under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.).
125	17	Date of actual qualifying dislocation YYYYMMDD							The last day of employment at the dislocation job. If there is no dislocation job (e.g., displaced homemakers), leave blank. How should dislocated workers who are still employed at registration be reported? Leave blank until qualifying dislocation takes place and then record the actual dislocation date. NOTE: When determining preprogram quarters for performance measurement, the registration date will be used instead of the dislocation date when the dislocation date is missing or occurs after the registration date.
		Additional Individual Information Needed For Youth							Items 126 to 137 are for individuals served by the youth program.
126	18	Offender 1 = Yes 2 = No							An individual (adult or juvenile): who is or has been subject to any stage of the criminal justice process, for whom services under WIA may be beneficial; or who requires assistance in overcoming artificial barriers to employment resulting from a record of arrest or conviction.
127	19	Homeless individual and/or a runaway youth 1 = Yes 2 = No							An individual who lacks a fixed, regular, adequate nighttime residence; and any individual who has a primary nighttime residence that is a public or private operated shelter for temporary accommodation; an institution providing temporary residence for individuals intended to be institutionalized; or a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings. Also includes a runaway youth. NOTE: Does not include a person imprisoned or detained pursuant to an Act of Congress or State law.
128	20	Pregnant or parenting youth 1 = Yes 2 = No							An individual who is under 22 years of age and who is pregnant, or a youth (male or female) who is providing custodial care for one or more dependents under age 18.
129	21	Youth who needs additional assistance 1 = Yes 2 = No							A youth, aged 14-21, who requires additional assistance to complete an educational program, or to secure and hold employment as defined by State or local policy. If the State Board defines a policy, the policy must be included in the State Plan.
130	22	Education status at time of registration 1 = Student, H.S. or less 2 = Student, attending post-H.S. and not basic skills deficient 3 = Student, attending post-H.S. and basic skills deficient 4 =Out of School: H.S. dropout 5 = Out of School: H.S. graduate with employment difficulty 6 = H.S. grad. with no employment difficulty							1. The individual has not received a secondary school diploma or its recognized equivalent and is attending any school (including elementary, intermediate, junior high school, secondary or postsecondary, or alternative school or program whether full or part-time), or is between school terms and intends to return to school. 2. The individual has received a secondary school diploma or its recognized equivalent and is attending a postsecondary school or program (whether full or part-time), or is between school terms and intends to return to school. This individual is not basic skills deficient. 3. The individual has received a secondary school diploma or its recognized equivalent and is attending a postsecondary school or program (whether full or part-time), or is between school terms and intends to return to school. This individual is basic skills deficient. NOTE: This category is counted as out-of-school for the requirement that at least 30% of youth funds allocated to a local area be used to provide services for out-of-school youth. 4. The individual is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. 5. The individual is not attending any school and has either graduated from high school or holds a GED, but is basic skills deficient, unemployed, or underemployed is a high school graduate, and is basic skills deficient, unemployed, or underemployed. 6. The individual is not attending any school, and has either graduated from high school or holds a GED and is not basic skills deficient and not unemployed and not underemployed. NOTE: This category is not counted as out of school for the requirement that at least 30 percent of youth funds allocated to a local area be used to provide activities to out-of-school youth.
131	23	Basic literacy skills deficiency (as defined in §664.205) 1 = Yes 2 = No							The individual meets the State or local level definition of basic literacy skills deficient. This definition may establish such criteria as are needed to address State or local concerns, and must include a determination that an individual: 1. Computes or solves problems, reads, writes, or speaks English at or below the 8th grade level on a generally accepted standardized test or a comparable score on a criterion-referenced test; or 2. Is unable to compute or solve problems, read, write, or speak English at a level necessary to function on the job, in the individual's family or in society. In cases where the State Board establishes State policy on this criterion, the policy must be included in the State plan. (WIA sections 101 (13)(C)(I), 101 (19). Note: Grade level scores below 9.0 (e.g., 8.9) should be considered as at or below the 8th grade level.
132	24	English reading skills grade-equivalent score or raw score 000.0 Special codes when reporting grade level 13.0 = Grade 13 or above 87.0 = Not tested and obviously below the 9th grade level 88.0 = Refused testing or who otherwise could not be tested or for whom testing was not needed							Record either: the grade level equivalent in English reading (except in Puerto Rico) at which the individual is functioning as determined by a generally accepted standardized or criterion-referenced test (administered within the last 12 months) or a school record of reading level (determined within the last 12 months); or the raw score in English reading on a generally accepted standardized or criterion-referenced test. States submitting raw scores should provide information on how to crosswalk raw scores to grade level categories (below 7th grade level, below 9th grade level, or at or above 9th grade level). When should reading skills level be measured for younger youth? Reading skills should be measured as part of the assessment process and results must be addressed in the individual service strategy. May tests administered by schools be used to measure grade level? Results from any test administered in the last 12 months or a school record of reading level determined in the last 12 months may be used. NOTE: Grade levels below 9.0 are considered "basic skills deficient" in accordance with WIA §101 (4).
133	24a	Type of score 1 = grade level score 2 = raw score							The type of score (grade level or raw score) reported in item 132.
134	24b	English reading skills raw score test name and version 1 = Adult Basic Learning Examination (ABLE) 2 = DOL Workplace Literacy Test(DOL-WLT) 3 = Adult Literacy Test (ALT) 4 = Armed Forces Qualifying Test (AFQT) 5 = Basic Occupational Literacy Test (BOLT) 6 = California Achievement Test (CAT) 7 = Career Ability Placement Survey (CAPS) 8 = CASAS Appraisal 9 = CASAS Survey Achievement Tests 11 = Iowa Test of Basic Skills (ITBS) 12 = Metropolitan Achievement Test (MAT) 13 = Reading Job Corps Screening Test (RJCST) 14 = Tests of Adult Basic Education (TABE) 15 = Wide Range Achievement Test (WRAT) 16 = Adult Measure of Essential Skills 17 = Other							If a raw score is reported in item 132, then record the code for the test administered and, if applicable, the version, form or battery used: EXAMPLE: If version "3" of the Adult Basic Learning Examination was used, record "1v3".
135	25	Computation (math) skills test grade-equivalent score or raw score 000.0 Special codes when reporting grade level 13.0 = Grade 13 or above 87.0 = Not tested and obviously below the 9th grade level 88.0 = Refused testing or who otherwise could not be tested or for whom testing was not needed							Record either: the grade level equivalent in computational (also called quantitative or math) skills at which the individual is functioning as determined by a generally accepted standardized test or a comparable score on a criterion-referenced test (administered within the last 12 months) or a school record of computation (math) skills level (determined within the last 12 months), or the raw score in computation (math) skills on a generally accepted standardized or criterion-referenced test. States submitting raw scores should provide information on how to crosswalk raw scores to grade levels (below 9th grade level, less than 9th grade level, or at or above 9th grade level). States submitting raw scores should provide information on how to crosswalk raw scores to grade levels (below 7th grade level, below 9th grade level, or at or above 9th grade level). When should a younger youth's computational skills level be measured? Computational skills should be measured as part of the assessment process and results must be addressed in the individual service strategy. May tests administered by schools be used to measure grade level? Results from any test administered in the last 12 months or a school record of reading level determined in the last 12 months may be used. NOTE: Grade levels below 9th grade are considered "basic skills deficient" in WIA.
136	25a	Type of score 1 = Grade level equivalent score 2 = Raw score							Record a 1 if the score recorded in Item 135 is a grade level equivalent score or a 2 if the score is a raw score.
137	25b	Computation (math) skills raw score test name and version See Item 134 for codes.							If a raw score is reported in item 135, record the code for the test administered and, if applicable, the version, form or battery used. (Use codes and "EXAMPLE" listed in Item 134.)
	SECTION II - ACTIVITY AND SERVICES INFORMATION								Items 302, 303, 333 and 334 are used to calculate performance on WIA core indicators.
301	26	ETA-assigned WIB/Statewide code 00000							Example for State with FIPS code 36 (New York): For federal funds sent to States for use at the local area:   Adults - 36005, 36010, 36015, etc.  Youth - 36005, 36010, 36015, etc.  Dislocated Workers - 36005, 36010, 36015, etc. For federal funds sent to States for statewide (15%) activities:   Statewide activities (Youth, displaced homemakers, incumbent workers, other) - 36903   Rapid Response (including additional assistance) - 36902 National Emergency Grant - 36901 Will ETA use the same codes for WIA as were used for JTPA? A local WIB code will be the same as JTPA SDA code if there is no change in the geographic area.
302	27	Date of WIA Title I-B registration YYYYMMDD							When must the individual be registered? Registration is the process for collecting information to support a determination of eligibility. This information may be collected through methods that include electronic data transfer, personal interview, or an individual's application. Adults and dislocated workers who receive services funded under title I other than self-service or informational activities must be registered and determined eligible. All youth participants must be registered. Thus, youth must be registered when they start to receive any youth services. What date should be recorded as the registration date? The registration date should be the date of the first WIA Title I-B service (other than informational or self-service activities for adults and dislocated workers). Which adult and dislocated worker core services are informational or self-service and, thus, do not require registration? Self-service and informational activities are those core services that are made available and accessible to the general public, that are designed to inform and educate individuals about the labor market and their employment strengths, weaknesses, and the range of services appropriate to their situation, and that do not require significant staff involvement with the individual in terms of resources or time. What are examples of core services that would require registration? Core services requiring registration include: Staff-assisted job search and placement assistance, including career counseling; Staff-assisted job referrals (such as testing and background checks); Staff-assisted job development (working with employer and job-seeker); and Staff-assisted workshops and job clubs. See Appendix C for additional guidance in categorizing services.
303	29	Date of WIA exit YYYYMMDD							The last date on which WIA Title I or partner services were received by the individual excluding follow-up services. There are two ways to determine exit: a participant who has a date of case closure, completion or known exit from WIA-funded or non-WIA funded partner services within the quarter (hard exit); or a participant who does not receive any WIA-funded or non-WIA funded partner services for 90 days and is not scheduled for future services except follow-up services (soft exit). Participants who have a planned gap in service of greater than 90 days should not be considered as exited if the gap in service is due to a delay before the beginning of training or a health/medical condition that prevents an individual from participating in services. Service providers should document any gap in service that occurs with a reason for such a gap in service. Participants who exit from services because they are incarcerated, deceased or have a health/medical condition that prevents the individual from participating in services, should be excluded from the measures. Once a participant has not received any WIA funded or partner services for 90 days, except follow-up services and there is no planned gap in service or the planned gap in service is for reasons other than those specified above, that participant has exited WIA for the purposes of measurement in 15 of the 17 core measures (the younger youth skill attainment rate and employer customer satisfaction measures are not based on exit). How should gaps in service be documented? State and local programs should document any gap in service over 90 days with a reason for such gap in service. May an individual be exited when WIA Title I-B services are over, but partner services continue? Receipt of partner services called for in the WIA service plan can extend the exit date, which triggers measurement of outcomes. However, the person should exit from WIA when the services in the WIA service plan are finished, even if other partner services continue. Thus, a 'hard' exit may be recorded whenever the service plan is finished.
		WIA Title I and partner program participation:							The WIASRD is designed to provide States and local areas the opportunity to track and report on services that WIA Title I-B participants receive from partner programs. While tracking and reporting services is optional, it can be advantageous because receipt of tracked partner services can be used to avoid 'soft' exits under WIA Title I-B. For example, an individual might be registered for WIA Title I-B and receive some services and go on to receive adult literacy services from Title II. If Title II services are not tracked, the exit date occurs when Title I-B services are finished. If Title II services are tracked and reported, then (1) the individual is defined as an exiter from WIA Title I-B if there are neither Title I-B nor Title II services for 90 days and (2) the exit date is the last date on which either Title I-B services or Title II services were received. What partner services may be tracked and reported? Record only those programs that fund activities coordinated with the individual's WIA Title I activities, possibly through a formal coenrollment, by inclusion in the individual's WIA service plan or through follow-up services. It is not necessary to report partner services that the individual obtains on his/her own or that are not coordinated with the individual's WIA Title I-B activities. Can all partner services be used to extend the exit date? The only partner services that can extend the exit date are those services that would extend the exit date if they were funded by WIA Title I-B. These include services that would qualify under WIA as core services (other than informational or self-service), intensive services, training services, or youth activities (except for follow-up services). They also include similar employment and training activities, such as Adult Literacy Training. They do not include services that provide income support (e.g., Food Stamps, TANF grants, Unemployment Compensation). Services should be recorded cumulatively. A yes should be recorded for each source of service. Partner services received before WIA registration may be reported if known. Do not report sources that funded only core services classified as informational or self-service. NOTE: When partner services are tracked and reported, receipt of partner services can be counted just like WIA services when determining the exit date.
304	31a	Adult (Local) 1 = Yes 2 = No							Services to adults (age 18 and over) provided by funds allocated to local areas under WIA Sec. 133(b)(2)(A)
305	31b	Dislocated Worker (Local) 1 = Yes 2 = No							Services to dislocated workers provided by funds allocated to local areas under WIA Sec. 133(b)(2)(B)
306	31c	Youth (Local) 1 = Yes 2 = No							Services to youth provided by funds allocated to local areas under WIA Sec. 128(b).
307	31d	Youth [Statewide (15%) Activities] 1 = Yes 2 = No							WIA Sec. 134(a)
308	31e	Displaced Homemaker [Statewide (15%) Activities] 1 = Yes 2 = No							WIA Sec. 134(a)(3)((A)(vi)(I)
309	31f	Incumbent Worker [Statewide (15%) Activities] 1 = Yes 2 = No							WIA Sec. 134(a)(3)((A)(iv)(I)
311	31g	Other [Statewide (15%) Activities] 1 = Yes 2 = No							Record yes if activities (i.e. adult or dislocated worker activities) funded with State 15% reserve funds are provided to individuals eligible for title 1 subtitle B services, except for youth activities, displaced homemaker activities and incumbent worker activities.
312	31h	Rapid Response 1 = Yes							WIA Sec. 134(a)(2)(A)(I) Individual who participated in rapid response activities (on-site employee informational meeting or related activities) before WIA registration.
313	31i	Rapid Response - Additional Assistance 1 = Yes 2 = No							WIA Sec. 134(a)(2)(A)(II), Additional assistance to local areas funded from Rapid Response funds. Record yes if core services (other than self-service or informational), intensive services, or training services were provided to dislocated workers using funds from this source.
314	31j	National Emergency Grant 0000 = Grant number							WIA Title I, Subtitle D, Sec. 173 The last four digits of the original Notice of Obligation (NOO) number assigned to the project (e.g., if the NOO number is 30-95-02, the WIASRD entry is 9502.) Leave blank if not served by NEG. What if additional NOO numbers are assigned to the same project? Continue to use the project's original NOO number. What if an individual is coenrolled in two or more National Emergency grants? A WIASRD record must be submitted for each Project.
315	31k	Adult Education 1 = Yes							WIA Title II
316	31l	Job Corps 1 = Yes							WIA Title I-Subtitle C
317	31m	Migrant & Seasonal Farmworker Programs 1 = Yes							WIA Title I-Subtitle D, Sec. 167
318	31n	Native American Programs 1 = Yes							WIA Title I-Subtitle D, Sec. 166
319	31o	Veterans' Programs 1 = Yes, labor exchange 2 = Yes, VWIP							1. Services provided by DVOP/LVER (WIA Sect. 121(b)(1)(IX)) 2. Provided training services under WIA Sec. 168
320	31p	Trade Adjustment Act (TAA) 1 = Yes							Services funded by Trade Adjustment Act
321	31q	NAFTA-TAA 1 = Yes							Services funded by NAFTA-TAA
322	31r	Vocational Education 1 = Yes							Described in the Carl D. Perkins Voc. and Applied Tech. Ed. Act (20 U.S.C. 2471)
323	31s	Vocational Rehabilitation 1 = Yes							WIA Title IV
324	31t	Wagner-Peyser Act 1 = Yes							Services funded under Wagner-Peyser Act
325	31u	Welfare-to-Work Participant 1 = Yes							As described in 20 CFR Part 645
326	31v	Employment and Training programs carried out under The Community Services Block Grant Act 1 = Yes							42 U.S.C. 9001 et seq.
327	31w	Employment and Training programs carried out by The Dept. of Housing and Urban Development 1 = Yes							Any employment and training services funded by the Department of Housing and Urban Development
328	31z	Title V activities 1 = Yes							Title V of the Older Americans Act of 1965 (42 U.S.C. 3056 et seq.)
329	31 aa	Food Stamps Employment and Training 1 = Yes							Record Yes if the individual receives employment and training services from the Food Stamps program or was referred by the Food Stamps program to WIA for employment and training services. NOTE: This item is not intended to record receipt of Food Stamps.
330	31y	Other non-WIA programs 1 = Yes							Any non-WIA program not listed above that provided the individual with services authorized under WIA. Record only those programs that fund activities coordinated with the individual's WIA Title I activities, possibly through a formal coenrollment, by inclusion in the individual's WIA service plan, or through follow-up services.
331	34	Supportive services (except needs-related payments) received 1 = Yes 2 = No							For adults and dislocated workers, supportive services include services such as transportation, child care, dependent care, and housing,, that are necessary to enable an individual to participate in activities authorized under Title I of WIA, consistent with the provisions of Title I. Supportive services for youth, as defined in WIA section 101(46), may include linkages to community services; assistance with transportation; assistance with child care and dependent care; assistance with housing; referrals to medical services; and assistance with uniforms or other appropriate work attire and work-related tools, including such items as eye glasses and protective eye gear.
332	35	Needs-related payments (Adults/Dislocated Workers in training services) or Stipends (Youth in training) 1 = Yes 2 = No							Funds allocated to a local area for adults under paragraph (2)(A) or (3) as appropriate of section 133 (b), and funds allocated to the local area for dislocated workers under section 133(b)(2)(B) may be used to provide needs-related payments to adults and dislocated workers, respectively, who are unemployed and do not qualify for (or have ceased to qualify for) unemployment compensation for the purpose of enabling such individuals to participate in programs of training services under subsection 134(d)(4). Additional Eligibility Requirements-In addition to the requirements noted above, WIA § 134 (e)(3) also notes that a dislocated worker who has ceased to qualify for unemployment compensation may be eligible to receive needs-related payments under this paragraph only if such worker was enrolled in the training services by the end of the 13th week after the most recent layoff that resulted in a determination of the worker's eligibility for employment and training activities for dislocated workers under this subtitle; or if later, by the end of the 8th week after the worker is informed that a short-term layoff will exceed 6 months. The Interim Rule (20 CFR Part 652, et. al) at §663.825 also notes that the individual did not qualify for or must or have ceased to qualify for unemployment compensation or trade adjustment assistance under TAA or NAFTA-TAA in order to be eligible to receive needs-related payments. Stipends for such activities as GED completion are allowable expenditures under the WIA youth program, provided that the provision of a stipend is included in the participant's individual assessment and service strategy.
		Items for Adults and Dislocated Workers Receiving Intensive and Training Services							All appropriate WIA Title I-B services should be recorded below. When receipt of partner services is recorded above, the appropriate activity below should also be checked. Partner services received before WIA registration may be recorded if known. Thus, the dates of the first intensive and training service may be before the registration date.
333	36	Date of first intensive service YYYYMMDD							The date the individual began receiving intensive services. Leave blank if the individual did not receive intensive services.
334	37	Date of first training service YYYYMMDD							The date the individual began receiving training services. Leave blank if the individual did not receive training services.
335	38	Established Individualized Training Account (ITA) 1 = Yes 2 = No							Record yes if any of the individual's services were purchased utilizing an Individual Training Account established for adults or dislocated workers and funded by WIA title I.
336	39	Adult education, basic skills and/or literacy activities 1 = Yes 2 = No							Note: When funded by WIA Title I-B, this service must be offered in combination with other allowable training services (not including customized training). Stand alone adult education may be reported when funded by partner programs.
337	40	On-the-job training 1 = Yes 2 = No							Training by an employer that is provided to a paid participant while engaged in productive work in a job that: provides knowledge or skills essential to the full and adequate performance of the job; (B) provides reimbursement to the employer of up to 50 percent of the wage rate of the participant, for the extraordinary costs of providing the training and additional supervision related to the training; and is limited to the period of time required for a participant to become proficient in the occupation for which the training is being provided. In determining the appropriate length of the contract, consideration should be given to the skill requirements of the occupation, the academic and occupational skill level of the participant, prior work experience, and the participant's individual employment plan
338	41	Occupational skills training or skills upgrading/retraining, and/or workplace training 1 = Yes 2 = No							Include the receipt of the following types of services in this category: Occupational skills training, including training for nontraditional employment; Programs that combine workplace training with related instruction, which may include cooperative education programs; Training programs operated by the private sector; Skill upgrading and retraining; Entrepreneurial training; Job readiness training; and Customized training conducted with a commitment by an employer or group of employers to employ an individual upon successful completion of the training.
		Items for Adults, Dislocated Workers, and Youth
339	41a	Occupational skills training code 000000000							The 6 digit Standard Occupational Classification (SOC) code, 8 digit O*Net 3.0 Code, 9-digit DOT code, the 5-digit OES code, or the 5 or 6-digit O*NET code that best describes the training occupation for adults and dislocated workers who received on-the-job training or occupational skills training and youth who received employment services related to a specific occupation. If the participant received classroom occupational skills training, any of these or the 6-digit CIP code that best describes the training should be recorded. If training was provided for more than one occupation, record the code for the last significant occupational training. Note: Occupation codes should be recorded without including hyphens or periods. The occupation code should be reported for individuals receiving occupational skills training, on-the-job training, or youth employment services, if appropriate. If no specific occupational skills training was received, record 999999999.
340	41b	Occupational skills training code type 1 = 6 digit SOC code 2 = 8 digit O*Net 3.0 Code 3 = 6-digit CIP code(classroom training only) 4 = 9-digit DOT code 5 = 5-digit OES code 6 = 5 or 6-digit O*Net98 code 0 = None							The type of code used to report item 339. NOTE: The use of SOC, O*NET 3.0, or CIP codes is encouraged as the DOT and OES code systems will be phased out.
		Youth Services
341	42	Educational achievement services 1 = Yes 2 = No							Educational achievement services include, but are not limited to: Tutoring, study skills training, and instruction leading to secondary school completion, including dropout prevention strategies; and Alternative secondary school offerings.
342	43	Employment services 1 = Yes 2 = No							Preparation for and success in employment services include, but are not limited to: Paid and unpaid work experiences, including internships, and job shadowing; and Occupational skill training.
343	43a	Received Summer Youth Employment Opportunities 1 = Yes 2 = No							Record yes for youth who received summer employment opportunities. Please note: Summer youth employment must provide direct linkages to academic and occupational learning, and may provide other elements and strategies as appropriate to serve the needs and goals of the participant.
344	44	Additional support for youth services 1 = Yes 2 = No							Supports for youth services include, but are not limited to: Adult mentoring for a duration of at least twelve (12) months, that may occur both during and after program participation; Comprehensive guidance and counseling, including drug and alcohol abuse counseling, as well as referrals to counseling, as appropriate to the needs of the individual youth.
345	45	Leadership development opportunities 1 = Yes 2 = No							Leadership development opportunities are opportunities that encourage responsibility, employability, and other positive social behaviors such as: Exposure to postsecondary educational opportunities; Community and service learning projects; Peer-centered activities, including peer mentoring and tutoring; Organizational and team work training, including team leadership training; Training in decision-making, including determining priorities; and Citizenship training, including life skills training such as parenting, work behavior training, and budgeting of resources.
346	46	Received follow-up services 1 = Yes received 12 months of follow up services 2 = No, did not receive 12 months of follow up services							Follow-up services for youth may include: the leadership development and supportive service activities listed in §§ 664.420 and 664.440; regular contact with a youth participant's employer, including assistance in addressing work-related problems that arise; assistance in securing better paying jobs, career development and further education; work-related peer support groups; adult mentoring; and tracking the progress of youth in employment after training. All youth participants must receive some form of follow up services for a minimum duration of 12 months. (WIA Sec. 129(c)(2)(I) ) NOTE: Leave this item blank if the youth has not exited or has exited and is still receiving follow-up services, but has not yet received 12 months of follow-up services. Note: If a youth reenrolls in WIA within 12 months of exit, record 1 for 'yes' if follow-up services were provided throughout the period from exit to reenrollment.
		SECTION IIIA - PROGRAM OUTCOMES FOR ADULTS (18 and over), DISLOCATED WORKERS AND OLDER YOUTH (19-21)							These outcomes are for all persons receiving adult services (who are individuals 18 and over), dislocated workers and for older youth (19-21 at registration) receiving youth services.
		Outcomes are keyed to the exit quarter (not a reporting item).							Definition: The Exit Quarter is the quarter in which the exit date (Item 303) takes place. This exit date is the last date of WIA funded or partner funded services received (except follow-up services).
601	47	Employed in quarter after exit quarter 1 = Yes 2 = No 3 = Individual has exited but employment information is not yet available							The individual should be considered as employed if wage records for the quarter after exit show earnings greater than zero. Wage records will be the primary data source for tracking employment in the quarter after exit. If individuals are not found in the wage records, States may use supplemental data sources. All data and methods to supplement wage record data must be documented and are subject to audit. Code 3 may be used if the State has not yet matched with wage records for the appropriate quarter or the 30-day period to collect supplemental data has not expired. See Item 602 for a description of acceptable supplemental data sources. When supplemental sources are used, individuals should be counted as employed if, in the calendar quarter after exit, they did any work at all as paid employees (i.e., received at least some earnings), worked in their own business, profession, or worked on their own farm.
602	48	Source of supplemental data 1= Case management, follow-up services, surveys of participants, and/or verification with the employer. 2= Record sharing and/or automated record matching with administrative records							Leave this item blank if wage records were used to report Item 609. While the majority of employment in a State's workforce will be "covered" in the UI wage records, certain types of employers and employees are excluded by Federal standards or are not covered under a State's UI law. "Uncovered" employment typically includes Federal employment, postal service, military, railroad, self employment, some agricultural employment, and employment where earnings are primarily based on commission. States have flexibility in methods used to obtain information on participants in "uncovered" employment. Examples include: 1) Case management, follow-up services, and surveys of participants to determine that the participant are employed and written documentation of that employment; or 2) Record sharing and/or automated record matching with other employment and administrative databases to determine and document employment. These databases include, but are not limited to: Office of Personnel Management (Federal Career Service); United States Postal Service; Railroad Retirement System; State Department of Revenue or Tax (State income tax for self-reported occupations); U.S. Department of Defense; and Government Employment Records (State government, local government, judicial employment, public school employment, etc.). Note: Data from these sources that provides information on quarterly earnings should be considered as wage record information, not as supplemental data. All data and methods to supplement wage record data must be documented and are subject to audit. Computer records from automated record matching are considered a valid written record. A telephone response from the participant must be accompanied by a written document such as W2 form, pay stub, 1099 form, or other written documentation. Telephone verification of employment with employers is acceptable, but must also be documented. For self-employed individuals, telephone verification with major clients/contracting entities is also acceptable, but must be documented. States must wait two full quarters after the quarter of wage activity before making the decision to use supplemental sources of data. Supplemental data must be recorded within 30 days after the individual was found missing in the wage record.
		Employment Information							The information in Items 603 to 607 should be recorded if the individual is reported as employed in the quarter after exit (Item 601). This information can be based on any job held after exit. It is not necessarily the same job recorded in Item 601. This information can be based on information derived from case management, follow-up services or other sources. It is not necessary to wait until information on Item 601 (employed in quarter after exit) is available before collecting this information.
603	49	Occupational code (if available) 000000000							The occupational code that best describes the individual's employment. Occupation can be recorded using 6-digit Standard Occupational Classification (SOC) codes, 8 digit O*Net 3.0 codes, 9-digit DOT codes, 5-digit OES codes or 5- or 6-digit O*Net98 codes. The occupation code should be reported if an occupation code was obtained for the job. Note: Occupation codes should be recorded without including hyphens or periods.
604	50	Occupational code type 1 = 6 digit SOC code 2 = 8 digit O*Net 3.0 Code 3 = 9-digit DOT code 5 = 5-digit OES code 6 = 5 or 6-digit O*Net98 code							The type of occupation code used for Item 603. NOTE: The use of SOC or O*NET 3.0 codes is encouraged as the DOT and OES code systems will be phased out.
605	51	Entered training-related employment 1 = Yes 2 = No 8 = Training did not impart job-specific skills 9 = Relationship of employment to training cannot be determined							Training-related employment is employment in which the individual uses a substantial portion of the skills taught in the training received by the individual. Leave blank if the individual did not receive training services. Code 8 may be used for training that did not impart job-specific skills, such as job readiness training.
606	51a	Method used to determine training-related employment 1 = Comparison of the occupation codes between the training activity and the job 2 = Comparison of the industry of employment with the occupation of training using an appropriate crosswalk 3 = Other appropriate method							Training-related employment may be determined by any appropriate method or methods selected by the State, including comparison of the occupation of employment with the occupation of training, comparison of the industry of employment with the occupation of training using valid crosswalks, by a comparison of the job's activities with the skills taught in the training program, or other method. Methods used should be documented. Leave blank if the individual did not receive training services.
607	52	Entered non-traditional employment 1 = Yes 2 = No							Employment in an occupation or field of work for which individuals of the participant's gender comprise less that 25% of the individuals employed in such occupation or field of work (WIA Section 101(26)). Nontraditional employment can be based on either local or national data. Appendix D provides national information that, at the State's option, can be used to determine nontraditional employment from the ojccupation code. Can males enter nontraditional employment? Both males and females can be in nontraditional employment.
608	53	Employed in third quarter after exit quarter 1 = Yes 2 = No 3 = Individual has exited but employment information is not yet available							Wage records will be the primary data source for tracking employment in the third quarter after exit. If individuals are not found in the wage records, States may use supplemental data sources. All data and methods to supplement wage record data must be documented and are subject to audit. Code 3 may be used if the State has not yet matched with wage records for the appropriate quarter or the 30-day period to collect supplemental data has not expired. See Item 602 for a description of acceptable supplemental data sources. When supplemental sources are used, individuals should be counted as employed if, in the third calendar quarter after exit, they did any work at all as paid employees (i.e., received at least some earnings), worked in their own business, profession, or worked on their own farm.
609	53a	Source of supplemental data 1= Case Management, follow-up services, surveys of participants and/or verification with the employer. 2= Record sharing and/or automated record matching with administrative records							Leave this item blank if wage records were used to report Item 609. See Item 602 for definitions
610	54	Employed in fifth quarter after exit quarter 1 = Yes 2 = No 3 = Individual has exited but employment information is not yet available							Wage records will be the primary data source for tracking employment in the fifth quarter after exit. If individuals are not found in the wage records, States may use supplemental data sources. All data and methods to supplement wage record data must be documented and are subject to audit. See Item 602 for a description of acceptable supplemental data sources. When supplemental sources are used, individuals should be counted as employed if, in the fifth calendar quarter after exit, they did any work at all as paid employees (i.e., received at least some earnings), worked in their own business, profession, or worked on their own farm.
611	54a	Source of supplemental data 1= Case Management, follow-up services, surveys of participants and/or verification with the employer. 2= Record sharing and/or automated record matching with administrative records							Leave this item blank if wage records were used to report Item 611. See item 602 for information regarding the use of supplemental data.
		Total earnings from wage records for the:							The total earnings in the quarter as determined from wage records. Wage record information can be obtained from the State, other States, other entities maintaining wage record systems, or from WRIS. Earnings from all employers of the individual should be summed. What if the individual appears in several different wage record systems (e.g., systems in two different States)? Earnings from these different sources of wage records should be summed for each quarter. NOTE: The State is required to access these data from its own wage record system; accessing data from other wage record systems is optional, but recommended. NOTE: States should not wait until exit to obtain preprogram data because preprogram earnings data may not be easily available at exit for individuals with long periods of participation. Instead, States should obtain preprogram data as soon after registration as the data become available and reasonably complete.
612	55a	Third quarter prior to registration 00000.00							Total earnings in the third quarter before registration for adults, older youth, and dislocated workers without a dislocation date before the registration date. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00. Leave this item blank if it does not apply.
613	55b	Third quarter prior to dislocation 00000.00							Earnings in the third quarter before dislocation for dislocated workers. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00. Leave this item blank if it does not apply. Record item 612 for dislocated workers without a dislocation date before the registration date. Note: Item 612 must also be recorded for dislocated workers served with both dislocated worker and adult funds.
614	56a	Second quarter prior to registration 00000.00							Total earnings in the second quarter before registration for adults, older youth, and dislocated workers without a dislocation date before the registration date. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00. Leave this item blank if it does not apply.
615	56b	Second quarter prior to dislocation 00000.00							Earnings in the second quarter before dislocation for dislocated. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00. Leave this item blank if it does not apply. Record item 614 for dislocated workers without a dislocation date before the registration date. Note: Item 614 must also be recorded for dislocated workers served with both dislocated worker and adult funds.
616	56c	First quarter following the exit quarter 00000.00							Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00.
617	57	Second quarter following the exit quarter 00000.00							Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00.
618	58	Third quarter following the exit quarter 00000.00							Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00.
619	59	Fourth quarter following the exit quarter 00000.00							Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00.
620	60	Fifth quarter following the exit quarter 00000.00							Total earnings from wage records for the quarter. Please enter 99999.99 if data is not yet available for this item. Record 88888.88 if the individual's earnings were over 90000.00.
621	62	Type of recognized educational/ occupational certificate/credential/ diploma/degree attained 1 = High school Diploma/ Equivalency/GED 2 = AA or AS Diploma/Degree 3 = BA or BS Diploma/Degree 4 = Occupational Skills License 5 = Occupational Skills Certificate or Credential 6 = Other 8 = No credential received, individual received training. 9 = N/A, individual did not receive training							A credential is defined as any nationally recognized degree or certificate or a State/locally recognized credential. Credentials will include, but are not limited to a high school diploma, GED or other recognized equivalents, postsecondary degrees, recognized skills standards and licensure or industry recognized certificates. States should include all State Education Agency recognized credentials. In addition, States should work with local Workforce Investment Boards to encourage certificates to recognize successful completion of the training services listed above that are designed to equip individuals to enter or re-enter employment, retain employment, or advance into better employment. Credential must be obtained either during participation or by the end of the third quarter after exit from services (other than follow-up services). How should the credential information be obtained? States and localities will have flexibility in methods used to collect data on credential. Examples of methods include: 1) case management, follow-up services, and surveys of a participant to determine that the individual received a credential and written documentation of that credential or 2) record sharing and/or automated record matching with administrative/other databases to determine and document that the participant has received a credential. How should a credential be documented? All data and methods to determine achievement of credentials must be documented and are subject to audit. Computer records from automated record matching are considered a valid written record. A telephone response from the participant must be accompanied by written document such as a certificate, degree, or other written documentation. Telephone verification with the certification institution/entity that a person has attained the credential is also acceptable, but must also be documented. If the individual attained more than one qualifying certificate/credential/diploma, record the highest level certificate/credential/diploma.
622	63	Other reasons for exit 1 = Institutionalized 2 = Health/medical 3 = Deceased							Institutionalized: The participant is residing in an institution or facility providing 24-hour support such as a prison or hospital and is expected to remain in that institution for at least 90 days. Health/medical: The participant is receiving medical treatment that precludes entry into unsubsidized employment or continued participation in WIA. Does not include temporary conditions expected to last for less than 90 days. Note: States may define and use additional codes for this Item.
623	64	In postsecondary education or advanced training in quarter after exit 1 = In advanced training 2 = In postsecondary education 3 =Not in further training/education							The individual was enrolled in advanced training or postsecondary education in the first quarter after exit including: Advanced training is an occupational skills employment/training program, not funded under Title I of the WIA, which does not duplicate training received under Title I. Includes only training outside of the one-stop, WIA and partner system. Includes training provided by a partner program following exit. An example of advanced training is a community college program that does not lead to an advanced degree. [Include postsecondary educational programs that lead to an academic degree (e.g., AA, AS, BA, BS) in advanced training in the postsecondary education category.] Postsecondary education is a program at an accredited degree-granting institution that leads to an academic degree (e.g., AA, AS, BA, BS). Do not include programs offered by degree-granting institutions that do not lead to an academic degree as post-secondary education. The following methodology can be used to determine whether youth are in postsecondary education or advanced training. Case management, follow-up services, and surveys of the participant to determine if the youth has been placed in postsecondary education or advanced training and written documentation of that placement; or Record sharing agreements and/or automated record matching with administrative/other databases to determine and document that the participant has been placed in postsecondary education or advanced training. These databases include, but are not limited to: State Board Governing Community Colleges; State Board Governing Universities; State Education Associations; Integrated Postsecondary Education Reporting Unit; Higher Education Planning Unit; and Training Institutions/Providers Most States will likely utilize case management, follow-up services, and surveys of participants with written documentation. Some States already have record sharing and/or automated matching systems in place that they will be able to use to track outcomes. All data and methods must be documented and are subject to audit. Computer records from automated record matching are considered a valid written record. A telephone response from the participant must be accompanied by written documentation. Telephone verification with the appropriate institution/entity is also valid, but must be documented.
624	64b	In postsecondary education or advanced training in the third quarter after exit. 1 = In advanced training 2 = In postsecondary education 3 = Did not enter further training							The individual was in advance training or post secondary education at any time during the third quarter after exit including: Advanced training is an occupational skills employment/training program, not funded under Title I of the WIA, which does not duplicate training received under Title I. Includes only training outside of the one-stop, WIA and partner system. [Include entry into postsecondary educational programs that lead to an academic degree (e.g., AA, AS, BA, BS) in the postsecondary education category.] Postsecondary education is a program at an accredited degree-granting institution that leads to an academic degree (e.g., AA, AS, BA, BS). Do not include programs offered by degree-granting institutions that do not lead to an academic degree as post-secondary education. See Item 623 for acceptable data sources.
		SECTION III B - OUTCOMES FOR YOUNGER YOUTH (Aged 14-18 at registration)
		Skill Attainment							One goal minimum per year is required for all in- school youth and any appropriately assessed out-of-school youth who need to attain basic skills, work readiness skills, or occupational skills. A maximum of three goals per year may be set for purposes of the youth skill attainment measure. Goals should be set at the point of assessment. See Appendix E regarding youth skill attainment goals.
625	65a	Goal #1 type 1 = Basic Skills 2 = Occupational Skills 3 = Work Readiness Skills							Setting one basic skills goal is required if the youth is basic literacy skills deficient.
626	65b	Date goal #1was set YYYYMMDD							The date goal was set is the date a goal was identified for the youth, except that the date of the first goal set must be recorded as the registration date.
627	65c	Attainment of goal #1 1 = Attained 2 = Set, but not attained 3 = Set, but attainment pending							Goal attained. Attainment of a goal is to be based on individual assessments using widely accepted and recognized measurement/assessment techniques. Goal set, but not attained. Goals not attained include goals whose anniversary date has passed without attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set. Goal set, but attainment pending. Includes goals that have not been attained, but have anniversary dates after then end of the report quarter. This category also includes goals that have been postponed because of gaps in service where the participant was placed in a hold status during which services were not received, but the participant planned to return to the program.
628	65d	Date attained goal #1 YYYYMMDD							The date the goal was attained is the date on which it was determined that the individual attained a goal. This would normally be the date on which the individuals skills were tested or otherwise assessed. This date should normally be on or before the one-year anniversary of the date the goal is set. However, it may be later if the participant had a gap in service where he/she was placed in a hold status during which services were not received, but the participant planned to return to the program.
629	66a	Goal #2 type 1 = Basic Skills 2 = Occupational Skills 3 = Work Readiness Skills							See Item 625
630	66b	Date goal #2 was set YYYYMMDD							Leave blank if goal #2 not set. See Item 626 for other definitions.
631	66c	Attainment of goal #2 1 = Attained 2 = Set, but not attained 3 = Set, but attainment pending							Leave blank if goal #2 not set. See Item 627 for other definitions.
632	66d	Date attained goal #2 YYYYMMDD							Leave blank if goal #2 not set. See Item 628 for other definitions.
633	67a	Goal #3 type 1 = Basic Skills 2 = Occupational Skills 3 = Work Readiness Skills							See Item 625
634	67b	Date goal #3 was set YYYYMMDD							Leave blank if goal #3 not set. See Item 626 for other definitions.
635	67c	Attainment of goal #3 1 = Attained 2 = Set, but not attained 3 = Set, but attainment pending							Leave blank if goal #3 not set. See Item 627 for other definitions.
636	67d	Date attained goal #3 YYYYMMDD							Leave blank if goal #3 not set. See Item 628 for other definitions.
637 to 672		Information on additional youth goals							Space will be provided in the record layout so that information on additional goals can be reported as needed to fully reflect goals set and attained by each youth. All goals set in the program year and the preceding program year should be reported. States may report all goals set during the youth's period of participation.
673	68	Attained Secondary School Diploma 1 = Attained a secondary school (high school) diploma 2 = Attained a GED or high school equivalency diploma 3 = Attending secondary school at exit 4 = Did not attain diploma or equivalent							1. The youth attained a secondary (high school) diploma recognized by the State during enrollment or by the end of the first quarter after exit. Also include successful completion of an Individual Education Program (IEP) for youth with disabilities. 2. The youth attained a GED or high school equivalency diploma recognized by the State during enrollment by the end of the first quarter after exit. 3. The youth exited WIA services but was still attending secondary school at exit.
674	69	Date of high school diploma or GED attainment YYYYMMDD							The date of attainment should be the date on the diploma or equivalency certificate, if available. Otherwise, the date may be estimated with the appropriate verification.
675	70	Youth placement information 1= Entered postsecondary education 2= Entered advanced training 3= Entered military service 4= Entered a qualified apprenticeship 5= Entered unsubsidized employment 6= Did not enter 1-5 above							Record which of the following activities the youth entered within 1 quarter of exit. Entry into these activities may be determined through information obtained from the participant during case management and follow-up services, administrative records (including wage records, where appropriate), surveys of participants, and other similar methods. If the youth qualifies for several of these placement outcomes, record the primary outcome. For example, if the youth enters full time postsecondary education and has a part time job, record 1. Postsecondary education and advanced training are defined in Item 623. Should be recorded only if the youth started to attend classes. Should be recorded only if the youth started to attend classes. The youth entered military service (i.e., reported for active duty). The individual entered a qualified apprenticeship program, i.e., a program approved and recorded by the ETA/Bureau of Apprenticeship and Training or by a recognized State Apprenticeship Agency. Approval is by certified registration or other appropriate written credential. The youth entered full- or part-time unsubsidized employment. Unsubsidized employment is any employment, including self-employment, not financed by either funds provided under the Act or by direct wage subsidies provided by any type of public funds. See Item 601 for the definition of employment. Also include entry into the Peace Corps, VISTA and other National Service programs funded by the Federal Corporation for National and Community Service under the National and Community Service Trust Act of 1993 (Examples are activities in the AmeriCorps and the National Civilian Community Corps programs). Do not include entry into the Armed Forces or entry into a qualified apprenticeship program.
676	71	Youth Retention Information (For all youth except those still attending secondary school at exit). Was the youth active in the third quarter following the exit quarter in any of the following activities: 1= In postsecondary education 2= In advanced training 3= In military service 4= In a qualified apprenticeship 5= In unsubsidized employment 6= Was not in 1-5 above							Record the primary activity that the youth was in at any time during the third quarter after exit. See item 623 for definitions and acceptable data sources for codes 1 (postsecondary education) and 2 (advanced training). See items 601 and 602 for definitions and acceptable data sources for codes 3 (employment) and 5 (military service). For code 4, a qualified apprenticeship program is a program approved and recorded by the ETA/Bureau of Apprenticeship and Training or by a recognized State Apprenticeship Agency. Approval is by certified registration or other appropriate written credential To determine whether a youth has been placed in a qualified apprenticeship, the following methods can be used: 1) Case management, follow-up services, and surveys of the participant and written documentation; or 2) Record sharing agreements and/or automated record matching with the U.S. Department of Labor, Bureau of Apprenticeship and Training database to determine and document that the participant has been placed in a qualified apprenticeship. Most States will likely utilize case management, follow-up services, and surveys of participants with written documentation. Some States already have record sharing and/or automated matching systems in place that they will be able to use to track outcomes. All data and methods to determine achievement of one of the five outcomes must be documented and are subject to audit. Computer records from automated record matching are considered a valid written record. A telephone response from the participant must be accompanied by written documentation. Telephone verification with the appropriate institution/entity is valid, but must also be documented.

 

Appendix A (For The WIA Standardized Record Data (WIASRD))

General Instructions

Due Date
For each program year beginning with Program Year 2000

• It is recommended that preliminary data be submitted by September 30 following the end of the program year to allow time for data quality review.
• Final data must be submitted by November 15. These final data should correspond to the data used for the annual report.

Program Year Ending Dates	Preliminary Record Dates	Final Record Due Dates
June 30, 2001	September 30, 2001	November 15, 2001
June 30, 2002	September 30, 2002	November 15, 2002
June 30, 2003	September 30, 2003	November 15, 2003
June 30, 2004	September 30, 2004	November 15, 2004

These records must be complete and accurate.

Universe
Records should be submitted for:

• All adults and dislocated workers who have received core services (other than self-service or informational), intensive services or training services.
  • Records for adults and dislocated workers must be submitted annual beginning with the registration year and ending with the year when the the information in Section IIIA (Program Outcomes for Adults, Dislocated Workers and Older Youth) is complete. Normally the last item to become available will be Item 622 (Total earnings from wage records in the fifth quarter following the exit quarter.) This information will typically become available in the eighth quarter after exit. Thus, an individual's data will be recorded for the registration year, each participation year, the exit year, and for two post-exit years.
• All youth who received youth activities. Once a youth record is submitted, updated records must be provided in each subsequent year until all relevant outcome information is complete.
  • Records for youth aged under age 19 at registration must be submitted annually beginning with the registration year and ending with the year when the information in both Item 346 (received follow-up services) and Section IIIB (Outcomes for youth 14-18) is complete. Normally the last information to become available will be Item 678, which relates to outcomes in the third quarter after exit. This information should normally be available to be included in the record for the sixth quarter after exit. Thus, data for an individual youth aged 14 to 18 at registration will be submitted for the registration year, each participation year, the exit year, and for two post-exit years.
• Records for youth age 19 or over at registration must be submitted annually beginning with the registration year and ending with the year when the information in Section IIIA (Program Outcomes for Adults, Dislocated Workers and Older Youth) is complete. Normally the last item to become available will be Item 622 (Total earnings from wage records in the fifth quarter following the exit quarter.) This information will typically become available in the eighth quarter after exit. Thus, an older youth's data will be submitted for the registration year, each participation year, the exit year, and for two post-exit years.

Records should be submitted for all of the above individuals served with local funds and all individuals served with National Emergency Grants. Records are also to be submitted when a State uses 15% funds for activities that involve the enrollment of individuals eligible for title 1 subtitle B services, (i.e. adult, dislocated workers, or youth activities), at the State or local level, If the activities are not supporting services for eligible adults, dislocated workers or youth, records should not be submitted. Examples of such exceptions include activities where:

• The State is conducting a Statewide activity that does not involve direct services (e.g. research or evaluation),
  
• The activity is structured to provide services that are highly specialized, such as in a pilot or demonstration activity for which the State establishes separate, or its own specific goals not typically addressed in the adult, dislocated worker or youth activities, (e.g. the activities support incumbent worker training authorized under Section 134(a)(3)(A)(iv)(I), or a project for chemically dependent TANF recipients).

If an adult, dislocated worker or youth is coenrolled in multiple programs, a separate record must be submitted for each of the following programs that require different codes in Item 301, ETA-assigned WIB/Statewide code or Item 314, National Emergency Grant Number:

1. Each Local Workforce Investment Board (regardless of the source of local funds);
2. Each National Emergency Grant;
3. Rapid Response (including additional assistance) when used to provide core services (other than self-service or informational), intensive services or training services to dislocated workers; and
   
4. Other Statewide activities (youth, displaced homemakers, incumbent workers, other).

Note that if an individual is served by multiple local funding sources/programs (e.g., youth and adult funds) from a single local WIB, only one record should be submitted. However, all sections relevant to each funding source/program must be completed.

Each annual record is to provide cumulative information on the registrant's characteristics, services, and outcomes. Thus, characteristics at registration should continue to be reported in subsequent years. Additional characteristics information should be reported when it becomes available. Similarly, services information should include all services received by the participant during the report year and in previous years. Outcome information should be included in the record when it becomes available and continue to be transmitted in subsequent years. Information can, however, be updated or corrected in subsequent years.

Relationship between Annual Report and Individual Records
Please note that data provided on the individual WIA Standardized Records will not be used for purposes of performance incentives and sanctions, which will be based on aggregate data submitted by States in the Annual Report. However, the Department does expect that the information received on the annual report to be consistent with and based on the individual record submission.

Data Items and Definitions
The data items in this system and their associated definitions are designed to provide uniform information about program registration, activities and their outcomes. Though efforts have been made to make definitions consistent with those used for other purposes, they do not, however, in any way, reduce the Governor's authority to establish certain definitions that affect program eligibility. Self-reported information is acceptable for reporting purposes except when used for eligibility determination or when otherwise specified in the instructions.

Beginning on the effective date of this reporting system, July 1, 2000, Items 101 through 118 are to be collected and retained for all adult and dislocated worker registrants receiving services beyond informational/self-services and all youth applicants (eligible and ineligible) under Title I of the WIA program. These records must be retained for a period of time that is consistent with requirements issued by the Directorate of Civil Rights.

Data recorded on socioeconomic characteristics of registrants (data items 101 to 119, 124 and 125) should be based on information collected and/or confirmed at time of registration unless otherwise indicated.

As shown in the data definitions the required data items depend on the funding source (adult, dislocated worker, youth), on youths' age at registration, and on the services received by adults and dislocated workers. Required items are marked with a  in the relevant column: adults receiving core services (other that informational or self-service) only, adults receiving intensive or training services, dislocated workers receiving core services (other that informational or self-service) only, dislocated workers receiving intensive or training services, youth age 14 to 18 at regist